The Aircraft Disinsection Certificate and Paperwork
A treatment the arrival authority cannot verify might as well not have happened. On completion you receive the disinsection certificate for the destination and the details your crew records on the General Declaration, and the rest of the paperwork for the route is handled. Here is what that involves.
What an aircraft disinsection certificate is
The disinsection certificate records that the aircraft was treated: which aircraft, where and when, by what method, with what product, and by whom. It is the document the port health or biosecurity officer asks for on arrival, and it is what turns a treatment into compliance. Many countries accept the certificate format set out in ICAO Annex 9; Australia and New Zealand use their own certificate and reporting.
Alongside the certificate, the disinsection is recorded on the aircraft’s General Declaration, the pilot-in-command’s arrival document, so the authority has an immediate confirmation on a form they already handle. The crew completes that entry; we hand them the treatment details and wording for it.
The disinsection paperwork we take care of
The signed certificate for the destination, in the format it accepts, listing every can serial number and issued on completion of the treatment. An ink stamped company affidavit. The treatment details and ready-to-copy wording for the crew’s General Declaration entry. A destination reference sheet, plus the EPA label sheet with the product’s safety data sheet (SDS) and technical data sheet (TDS), carried for every country. The used cans, bagged and retained on board. And, for Australia and New Zealand, help with the operator paperwork those countries expect, started early. We keep the specifics of each destination’s documentation as part of the service rather than publishing them here; tell us your route and we will handle it.
Have the aircraft ready. Carry the certificate.
Everything else, from the treatment to the paperwork, is ours. Keep the certificate with the flight documents so it can be produced on arrival, and retain a copy afterwards.
The certificate is what the officer reads.
Arrival authorities do not watch the treatment; they read the paperwork. A certificate that is complete, in the expected format and aboard the aircraft turns arrival into a formality. One that is missing, incomplete or in the wrong format can mean an on-arrival treatment with passengers seated, delay, and cost. That is why the paperwork is part of the service and not an afterthought.
Tell us your route and we will confirm exactly what your aircraft needs.
Destination, departure airport, dates. We confirm the requirement, come to the aircraft, and handle the certificate.
Frequently asked questions
What is an aircraft disinsection certificate?
A document recording that the aircraft was disinsected: the aircraft, the date and place, the method, the product and the applicator. Arrival authorities ask to see it, and many accept the format set out in ICAO Annex 9. We issue it on completion of every treatment.
What do we receive after treatment?
The disinsection certificate for the destination authority, in the format it accepts, plus the treatment details your crew records on the General Declaration. We take care of the rest of the documentation for the route.
Where should the certificate be kept?
Aboard the aircraft, with the flight documents, so it can be produced on arrival. Keep it for the flight it covers and retain a copy afterwards.
Do Australia and New Zealand use the same certificate as everyone else?
They use their own certificate format and reporting, alongside operator paperwork that should be started early. We handle the documentation and help operators meet the requirements; contact us with your route.
What is the General Declaration and who fills it in?
The General Declaration is the standard arrival document listing the flight, crew and health information, completed and signed by the pilot-in-command. Recording the disinsection in its health section gives the arrival authority a second, immediate confirmation alongside the certificate; we give the crew the exact details to enter.